How to End a Business Letter with Closing Samples (2023)

Business letters are professionally written that convey crucial information. If you want to leave a noticeable impression on your reader, it's important to be punctual, professional, and use the right tone.

In this guide, you'll specifically learn everything you need to know about writing business letter closings.

This is what this article will cover:

  1. Why is it important to close a letter the right way?
  2. Final sentences to close your letter
  3. Professional letter closures
  4. What type of closing should you avoid in professional letters?
  5. What should you include at the end of your letters?
  6. Some mistakes you can avoid when closing a letter
  7. How should you format the end of a letter?
  8. How can you include your signature?
  9. The best tips for finishing your letter
  10. In short

Why is it important to close a letter the right way?

Closing a letter properly is essential, as this is the last section your audience will read. So, making sure you incorporate the right, professional tone in your closing letter is vital to writing an intriguing business letter. Closures often set a tone for future correspondence.

The closing of your letter should be based entirely on what you want your audience to understand. You can provide additional information that readers need to analyze your personal data, such as full name, phone number, job title, etc. So, in a nutshell, letter endings play a crucial role in helping your readers understand your message clearly and clearly.

Final sentences to close your letter

Now that you know why card closures are a must, you might want to understandhow to close a letter. Here are some final sentences that you might find helpful when closing your letter.

popularly used

Let's find out some of the most common and common card closures.


This approval is comparatively more common when writing a professional letter. Properly balance professional and pleasant tone, thus getting your readers hooked on reading your letter. It also adds value to the reader as it is ideal for tracking, recording and even updating emails.


Honestly, without a doubt, it is one of the most used closing phrases, as it is ideal for any other professional letter. Show your sincerity to the readers.

I hope your answer

This is also a great closing line to use when writing business letters about a favor or follow-up. Letting your reader know that you look forward to staying in touch or hearing from them encourages the reader to keep you informed and updated.

(Video) Business Letter Closing and Signature

with appreciation

another answer abouthow to sign a letteris to add 'with appreciation' as the final sentence. This is a great way to recognize your audience and offer them your best regards.

Thank you for taking your time to read this.

This final sentence is a great way to let your reader know how much you enjoyed reading their letter. This is one of the most recommended closing phrases as it highlights how thoughtful you are.

Professional letter closures

the answer tohow to finish a business letterThis varies depending on the type of letter you want to write. Professional or business letters should end with extremely specific closing sentences to sound appropriate and professional. When writing to your professional contacts like key stakeholders and managers, here are some final sentences you can use.

  • Greetings,
  • Respectfully,
  • Gracias,
  • With gratitude,
  • Cordially,
  • in sympathy,
  • Carefully,
informal closings

Informal closings are essential when writing to your close colleagues or business professionals with whom you regularly interact. Not only does it add a personal and warm touch to your letter, but it is also appropriate for the respective letter. Below are some standard informal closings you can use.

  • My best wishes,
  • bell tower,
  • Gracias,
  • My best wishes,
  • warm wishes,
  • Thank you very much,
  • To have a nice day,

What type of closing should you avoid in professional letters?

Even when writing informal business letters, you should avoid using certain informal closings, as they are simply unprofessional and inappropriate. So it's essential to make sure your email falls between the lines in a nice, professional touch. Below are some informal closes that you should avoid incorporating into business emails at all costs.

  • Always,
  • Amar,
  • Carefully,
  • seco,
  • Health,
  • With love

What should you include at the end of your letters?

Each letter ending consists of about 4-5 elements that you must include without fail. Let's take a look at these elements.

a closing line

A final line or sentence is a source of gratitude to your reader. It's a call to action and a statement of thanks that can set a fitting end to your email. Furthermore, it also suggests that you are waiting for a response from the recipient. This is what your final sentence should look like:

Thank you for taking the time to interview me. Hope to hear from you at the latest!

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Your full name

The next aspect of finishing your letter is adding your full name. This helps the reader to read the letter without any confusion about who sent it. Plus, they might even remember your date as they read the letter. This can drastically improve your chances of receiving a response at the latest.

your workplace

Using the current job title is not entirely essential. However, it's a great way to tell your reader what you do professionally. For example,

Emily Blunt

market manager

contact details

The last aspect of finalizing your letter is to add your contact details so your reader can get in touch with you. Adding your phone number can help your reader get in touch with you easily.

(Video) Closing sentences for formal letter writing

Some mistakes you can avoid when closing a letter

You need to make sure they avoid adding the wrong details in their business letters. This will leave a bad impression on your readers. Here are some items to keep in mind when writing your letter endings.

Avoid inappropriate closing phrases

One of the most critical items to rememberHow to close a formal emailis to AVOID inappropriate and informal final sentences. Make sure you are professional when writing your email. Make use of distinct context cues when analyzing the correct closing tone. When emailing someone you've never met, keep your closing tone as professional as possible. On the other hand, you can add informal closing sentences when writing to your stakeholders and colleagues with whom you interact regularly.

Avoid unprofessionalism

In addition to adding your direct closing line, make sure all of your emails are crisp and professional. Adding words like "chat soon" can show signs of being unprofessional. Instead, only use appropriate, formal words like "I hope to hear from you at the latest".

Avoid using only your first name

Another mistake many people make when writing a closing letter is using a first name. Your full name must be included when closing the letter. This helps the reader identify who you are and can avoid unnecessary confusion.

Capitalizing on a closing

There are several rules aboutHow to end an email with thanks.while learninghow to close a formal letterYou need to make sure you understand how the songwriting process works.

Always make sure to capitalize the first letter of the closing word.

If you have more than one word in your closing, capitalize only the first letter of the first word.

How should you format the end of a letter?

When it comes to formatting the end of your letter, here are some things you might want to keep in mind.

  • When choosing the correct closing phrase or word to leave, be sure to add a comma, a space, followed by your signature.
  • When submitting a hard copy, leave a space of no more than four lines between your name and the final sentence. This space should also be used to add your signature.
  • When submitting your email, be sure to leave a space between your final sentence and your signature. Also, add your personal data just below the signature.

How can you include your signature?

Adding your signature is a crucial aspect of finalizing your email. Below the closing of the letter, be sure to add your signature. Adding your signature to your letter depends on the type of letter you are sending. For example, the signature on your printed letter differs from the one on the printed letter. A physical letter must include your signature in ink. Then you must list the signature typed just below. If you are writing a letter via email, simply add the typed signature below the submission.

(Video) Letter Closings for Different Situations

Examples of closing sentences

Different letters make use of different closing phrases to end the letter. Take a look at the letter types mentioned below to understand how to close a formal letter when writing career and business related emails.

business letters

If you're new to writing business letters, make sure you write the letter in a professional tone. Add closing phrases like "Sincerely" or "I look forward to speaking with you soon" in the business letter.

job letters

If you're looking for a job or want to hear from your job interviewers, write thank you emails and follow-up emails to stay in touch with your employer. Add closing phrases like "Respectfully", "Thanks for listening" or even "With gratitude" to show appreciation to your employer.

email letters

Finally, for email letters, add a closing sentence based on the person you are emailing. If you're writing an email to colleagues you interact with regularly, add closing phrases like "Best wishes", "Talk to you soon" or "Best wishes". On the other hand, keep it professional when writing your professional. contacts you don't have regular contact with.

The best tips for finishing your letter

Each legible and attractive letter ending can help you have the best chance of getting a response from the recipient or even impressing them with your professionalism or charm. You should consider researching certain elements before sending your email to the respective reader. Here are some tips onhow to close a letter

Add a call to action

Your final sentence itself should, in a way, act as a call to action. Therefore, adding the correct closing sentence is crucial for your recipient to understand what you want them to do. Practice ending your letter with instructions, follow-up questions, next steps, etc. so your reader can interact with you properly. Even if you have added the necessary explanation of why you are writing electronic mail in the body of your letter, a call to action in the form of a cierre sentence can act as a reminder for your reader and can also boost your chances of receiving one quick answer.

Add an appreciative tone

If you want a real chance to impress your reader, there's no better way to do that than to add an appreciative closing sentence. Appreciate your reader for taking the time to read your letter. That way, your audience will be amazed at how thoughtful you are. Plus, it will make your audience feel recognized. Also, be sure to add sentences based on how you want your readers to feel too. For example, if you want a quick response from your reader, add words like "immediately" or "at the latest".

Add relevant information

Make sure the end of your letter contains relevant information that can help your reader get in touch with you. Some of the focal details to add to your letter include: date, time, full name, title, etc. These details can help your reader remember who you are. In addition, it can also make your letter much more attractive.

Set the right farewell tone

Finally, make sure what you need to understand from the above points is to add the correct closing phrases based on the parting tone you want to convey. Business letters should consist of professional closings such as "Thank you" and "Sincerely".

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In short

These were some relevant tips and tricks onhow to finish a formal application letter. Be sure to follow these guidelines on how to close a business letter to impress your readers as well as show your appreciation.


What is a good closing sentence for a business letter? ›

Consider these example final sentences to help you finish your business letter: I look forward to hearing from you soon. I appreciate your input on this matter. Thank you for your understanding, and I will contact you next week with more details.

What is a professional closing salutation? ›

Appropriate ways to sign off

You should select a closing phrase that is suitable for your audience. For example, if you are writing to a client or colleague you should select a professional closing phrase like “Sincerely,” or “Thank you.”

What is a strong closing sentence? ›

The concluding sentence of a narrative paragraph should emphasize the moral lesson to the audience. With descriptive paragraphs, the concluding sentence helps to tie everything together by emphasizing details from the topic sentence, using different wording and summing up supporting facts.

How do you write a powerful closing sentence? ›

- Restate the topic sentence using a different kind of sentence. - Wrap up your paragraph. - Consider using transition words to signify the end of your paragraph. - Copy the exact wording of the topic sentence.

How do you end a professional mail? ›

Professional email sign-off examples include:
  1. Sincerely.
  2. Best.
  3. Regards.
  4. All the best.
  5. Thank you.
  6. Thanks.
  7. Thank you in advance.
  8. Stay tuned.
Nov 25, 2022

What can I say instead of sincerely? ›

Alternatives to "Sincerely" and when to use them
  • All my best.
  • Best or Best wishes.
  • Goodbye.
  • Regards or Warm regards.
  • Respectfully.
  • Looking forward to hearing from you.
  • Speak to you soon.
  • Take care.
Sep 29, 2021

How do you write a closure letter? ›

Write from Your Heart

Be heartfelt and share your raw emotions. You don't necessarily need to forgive your ex, but you do owe it to yourself to be honest about your feelings to help you actually move on. "Express what you wanted and needed and did not get. Say goodbye.


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